Privacy Policy

Rhayader Round the Lakes is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your information when you visit our website or take part in the event.

Who We Are

This website promotes the annual Rhayader Round the Lakes race, organised by volunteers. For any privacy-related enquiries, please contact us at:
rhayaderroundthelakes@gmail.com

Information We Collect

We may collect personal information when you:

Register for the race via our third-party entry provider Rider HQ
Interact with embedded content from social media platforms
Use the website (via cookies and analytics)

We do not collect race registration data directly. This is handled securely by a trusted third-party platform.

How Your Information Is Used and Shared

Your information is used for the purpose of organising and safely managing the event. This may include:

Processing race entries
Communicating event details
Providing timing and safety support

We may share limited personal data with trusted partners for essential event operations:

Chip Timing: Entry details will be securely passed to the official chip timing provider.
Medical Support: From 2026, relevant medical information provided on the entry form will be shared in confidence with St John Ambulance to ensure appropriate medical cover during the race.

We only share what is necessary, and all third-party partners are expected to comply with data protection regulations.

Third-Party Services

Race Registration: Rider HQ handles registration securely. See their privacy policy for more information.
Analytics: We use Google and WIX Analytics to monitor website traffic and improve user experience.
Social Media Plugins: Our site includes content from platforms such as Facebook and Instagram, which may use cookies and track interactions.

Cookies are small files stored on your device to help the website function properly and analyse usage. You can control cookie settings through your browser.

Your Rights

Under UK data protection laws, you have the right to:

Access your personal data
Request corrections or deletion
Withdraw consent (where applicable)

To exercise any of these rights, contact us at:
rhayaderroundthelakes@gmail.com

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with the updated date.

Accessibility Statement

Rhayader Round the Lakes is committed to making our website as accessible as possible for all users, regardless of ability or technology.

What we're doing:

We aim to follow best practices for usability and accessibility.
We use clear language, high-contrast colours, and a responsive design for mobile devices.
We strive to make our content compatible with assistive technologies like screen readers.

Known issues:

Some third-party content (e.g. race registration forms or social media embeds) may not fully meet accessibility guidelines.
We are currently reviewing our site for further improvements.

Feedback

If you experience any problems or would like to suggest improvements, please contact us at:
rhayaderroundthelakes@gmail.com